AV equipment and flexible workspace meeting rooms – How to get the tech right


In today’s business landscape, effective communication and collaboration are more important than ever. Whether it’s brainstorming sessions, client presentations, or team meetings, the ability to convey ideas clearly and engage participants is essential. This hasn’t gone unnoticed by flexible workspace operators with meeting spaces becoming an increasingly important part of any operators portfolio. However, one often overlooked aspect in any meeting room offering  is the quality of audiovisual (AV) equipment used. The days of simply supplying a TV and a conference phone are long gone with flexspace users now expecting an easy to use, high quality AV experience for their meetings.

First impressions matter, and while a lot of the focus is spent on getting the look and feel of meeting rooms right, if the AV equipment is outdated or difficult to use then the space won’t get used. By installing modern AV technology you can ensure that your clients enjoy a smooth user experience and that your workspace team’s time isn’t taken up scrabbling around with wires on a meeting room floor.

Improved communication

One of the primary benefits of high-quality AV equipment is improved communication. Modern systems offer crystal clear audio and super sharp visuals allowing for an excellent experience for users. With advanced AV systems, participants can really feel they’re all in the same room, bridging the gap between in-person and virtual participants, ensuring that everyone feels included and engaged and fostering better collaboration and decision-making.

Boost efficiency and productivity

Beyond communication, good AV equipment can also help to boost efficiency and productivity for both your users and your on-site team. For your users the simple interfaces and intuitive controls help to streamline meeting operations, reducing setup time and technical glitches. This in turn saves time for your onsite team, leaving them to get on with their day-to-day duties, rather than trying to solve technical problems.

Increase workspace revenue

Quality audiovisual equipment can significantly enhance the appeal and functionality of your  meeting spaces, consequently helping to boost revenue for you. Attractive, well connected meeting spaces can also be a useful marketing tool to attract new users to your space and also to the wider market of those looking for ad-hoc meeting spaces.


In conclusion, the importance of good AV equipment in office meeting rooms shouldn’t be overlooked. From facilitating clear communication and remote collaboration to boosting productivity and employee satisfaction, quality AV technology can play a crucial role in driving the success of your clients and therefore your workspace. By investing in quality AV solutions, flexspace operators can create an environment conducive to effective meetings, fostering a positive user experience and encouraging repeat bookings and word-of-mouth recommendations.

If you’d like to find out more about the range of AV solutions, including Yealink and Neat, we can offer your workspace, visit here.

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